Content management system is software primarily used for website content. It involves managing and editing of the content that has been generated digitally. Using the CMS, you can readily maintain, organize and create the digital content. It has been observed that multiple people can work on CMS.Nowadays CMS has been tremendously used in businesses due to multiple benefits that it offers. Benefits associated with CMS is the cost benefit that you can save significant cost by using CMS as part of your system for the purpose of creating content and managing it.As multiple users can work on CMS,it leads to enhanced collaboration among different teams involving the technical and non-technical team. You can get control over the entire event by using CMS for the management of content.
There are different types of content management systems based on the need of business. It is recommended to understand every type of CMS so that you may choose the right CMS for the right business. Generally, there are five types of content management system that assist a person in organizing the digital content. Here we shall discuss these five content management systems.
I-Component content management system (CCMS):
As the name indicates, component content management system manages the detail of each component of content. It manages the content meticulously by managing each detail of content. General content management system manages the content by checking each page of the content. While component management system checks each phrase, word, paragraph, photos (if included in the content).These all are components of the content management system that are checked thoroughly by the system. After checking each component of content, the component content management system stores the content in a central repository and form a kind of database. Component content management system has the ability to publish the content across all the platforms including mobile, pdf and print. There are several benefits of using component content management system. Here we shall discuss a few significant benefits.
Reusability:
When we reuse the content within CCMS, it saves significant amount of time during the writing, editing and publishing process. Also it does not cost much for translation. In this way, we can reuse maximum content saving the time and cost of entire process.
Traceability:
Traceability deals with looking into the detail of process by tracking into past.CCMS is the system that assists you in tracking the details of the process. Because of CCMS, you become able to know the timing of particular operation and the person behind each individual process. You get an overall picture of the phenomena by tracing the background detail of every process that has occurred while managing the software.
Single Sourcing:
It is because of the CCMS that you become able to publish and access the same content on different platforms that include printing, web, mobile phone, chatbots, embedded systems etc. In this way, you get a vast audience for a single content published across multiple platforms.
Collaboration:
There is no doubt in the fact that while managing the digital content, each member of the team is involved in bringing out an effective outcome. There are many team members in the team that are required to worm remotely. The CCMS software establishes collaboration among team members belonging to different backgrounds working hard to manage a content and publish it across different platforms.CCMS brings an organization in your by maintaining a work flow of the team who is developing the content.
Ii-Document management system (DMS):
Recent decade has witnessed revolutionary changes in the world and specifically in the field of business. It has been observed for few years that organizations are moving towards digital solutions. Hard paper is becoming extinct with each passing day. Nowadays, there is hardly any business that maintains records in files. Private businesses have effectively embarked on the digital journey for their business operations. It is the document management system that enables you to maintain a digital record.DMS software provides you with a cloud where you can create, edit, track and store the document. In this way, you cam readily make your system automated by opting DMS for your business. It sets you free from the hectic procedure of filling the data on papers and store them in files. Also you can upload and print the data using DMS.You ca share the business documents across other platforms and you do not need to print, copy and scan the documents separately. There are several benefits associated with document management system that are as follows:
Eco-friendly:
If you are a person who loves nature and passionate to conserve the environment then DMS is the perfect for you. Using DMS, you do not countless need papers that are made from wood. You just write the data digitally ad save it in digital form.
Security:
While using DMS, you will get to know there are multiple security checkpoints that you have to follow while accessing your data. In this way, DMS makes sure that your confidential data is only accessed by you.
Iii-Enterprise Content Management (ECM):
The function of enterprise content management software is to organize the company’s data and deliver it timely to the authentic person. Authentic person means the audience that requires the company’s data that can be employees, clients, customers, stakeholders etc.
Iv-Web Content Management (WCM):
Web content management system is primarily designed to manage the web content. The striking feature of WCM is that you can manage the web content without having prior knowledge about the web languages.
V-Digital Asset Management (DAM):
Digital asset management serves as the digital library that can be accessed by employees and contractors to view the digital content. This content can be in any form including video, audio, documents and presentations.